EMPLOYEE TIME CLOCKS
FREQUENTLY ASKED QUESTIONS
Employee time clocks accurately and reliably record employee attendance in an electronic format which can easily be used for calculations of employee payroll hours. They eliminate the need for paper records and, when a biometric time clock (fingerprint, facial recognition) is used they eliminate time theft by preventing employees falsely recording their start and finish time.
The ideal installation of an Employee time clocks requires a power point (240Volt GPO) and a network connection. Our time clocks “push” data to an external server which provides a more secure option and preserves the client company’s network security.
Yes, these are available but the ideal connection for a time clock from a reliability perspective is a fixed network connection.
The time clocks themselves can hold thousands of employees but, in a practical sense if all the employees want to clock off at the same time then there is a practical limit around 100 employees per time clock if you want to avoid employees queuing to clock off.
If employees clock out over say a 5 or 10 minute or more period then a single clock would work well for many more than 100 employees.
No, an employee registered in one clock would populate out to all other clocks automatically.
If the clock is connected to a UPS or battery backup then the clock will remain functional. If there is no UPS or backup battery the clock will power down but it will retain all the clocking events to date.
In both cases, once power is restored to the network the clock update all employee attendance events to the server.
The clock is linked to an internet time server so the time is very accurate and automatically updated for daylight savings.
Options are available for Fingerprint, facial recognition, proximity tag, PIN and a Smartphone App.
Employees can be registered at the clock using an intuitive menu system.
This will depend on the type of clock used but in most case the employee simply swipes a tag, presents a finger or looks at a camera and the clock register the clocking event and automatically assigns the event as an IN or an OUT.
Employees can perform an inquiry at the clock and options are available for a web based self service portal.
Supervisors/Managers can enter a clocking event for employees
Fingerprint time clocks use around 20 points on the finger. Using high and low spots to create a template of the user’s finger. This template cannot be reverse engineered into a fingerprint and images of fingerprints are not stored in the system.
Facial recognition time clocks used facial geometry such as the distance between and the size of the user’s eyes, nose and mouth. The time clock does not stored images of the user.
Biometric time clocks as part of a process of streamlining the payroll process are accepted by the unions as a valid business practice improvement. If you are considering using biometrics in your business is always best to advise both your employees and the union representative